Reston Residents, Businesses and Employees: Rent RCC Facilities at Deep Discounts!

Rental Rates 2008-2009

Additional Items Available

The following items, subject to availability, may be rented in conjunction with a meeting room:

• Chairs: No charge
• Coffee urn: No charge (patron responsible for supplies)
• LCD Projector: $50/day
• Overhead Projector: No charge
• Sound system: No charge (Community Room and Gallery only)
• Piano, upright with tuning (Hunters Woods only): $60/day
• Piano, grand with tuning (Community Room and Gallery only): $85/day
• Tables: No charge
• TV/VCR/DVD: No charge

Commercial and Third-party Rentals

RCC strictly forbids the rental of Community Center rooms for commercial purposes. Furthermore, patrons may not book its rooms for the purposes of renting them to another party ("third-party rental"). Third-party rentals will result in the loss of rental privileges for all parties involved.

Aquatics Facility Use

Patrons wishing to take advantage of the Aquatics Department's open swim time in conjunction with their room rental must coordinate that use with the Aquatics Director at least 14 days before the scheduled booking to ensure adequate lifeguard coverage. RCC reserves the right to deny the use of the pool to any group that fails to inform the Aquatics Department in advance of its intent to use the pool. Gate fees apply to all drop-in use of the Aquatics Facility. To arrange for drop-in use of the pool for your group or to obtain information on RCC 's Birthday Party Pool packages, please call the Reston Community Center at 703-476-4500 and select option 2 for the Aquatics Department.

Rental Agreements

Rental agreements must be signed and returned to the Center within 21 days of the invoice date noted at the top of the Rental Agreement. Agreements generated less than 21 days prior to the event must be signed and returned within 48 hours. Reservations for which a signed rental agreement and payment have not been received are subject to cancellation at the discretion of the Community Center.

Payment Terms

Payment is due in full at the time the Rental Agreement is signed, no later than 21 days after the reservation has been confirmed. Bookings that are made less than three weeks prior to the scheduled event must be paid in full within 48 hours of receiving the Rental Agreement.

Fee Waiver

Fee waivers may be granted in cases where the rental fee would prohibit offering a unique and beneficial service that enhances the Center's programs and is unavailable elsewhere in the community. Fee waivers are granted at the discretion of the Executive Director.

Refund Schedule

RCC will issue refunds for cancelled reservations according to the following schedule:

• More than 21 days before the scheduled reservation .......100%
• Between 14 to 21 days before the scheduled reservation...50%
• Less than 14 days before the scheduled reservation........... 0%

Refunds are issued by Fairfax County in the form of a check and sent by mail within four to six weeks.

Inclement Weather

In the event of inclement weather, please call the Reston Community Center at (703) 476-4500. A recorded message will inform you of our operating status. Current information is generally available after 6:30 a.m. Please note that RCC follows the Fairfax County Government's operating decision regarding inclement weather; not the Fairfax County Public Schools' decision. If Fairfax County is "open" or "open with staff on unscheduled leave," all rental agreements will be honored. Cancellation will be at the discretion of the patron; however, no refunds will be issued. If Fairfax County is "closed," all rentals are cancelled and RCC will either refund all rental fees paid or attempt to reschedule the event on an alternate date.

Room Setup

The Community Center has coordinated with the Fairfax County Fire Marshal to determine the optimum setups for each rental space. Click here to download the approved setup options:

• RCC Hunters Woods
• RCC Lake Anne

RCC Maintenance staff will set up your room in advance according to the chosen setup options. Any setup and cleanup time you may need for your event must be factored into your booking request.

How to Request Rental Space

To rent a room at the Reston Community Center, follow this simple five-step process.

Step 1.

Search the facility calendar for room availability. Log on as "Guest" then click on "Search/Inquire," then on "Facilities."

Step 2.

Print a Meeting Room Use Request form and RCC's rental policies and procedures. Carefully review the policies and procedures.

Step 3. 

Complete the Meeting Room Use Request form and return it to the Facility Booking Manager. The forms can be faxed to 703-476-2488 or mailed to:

Reston Community Center
Attn: Facility Booking Manager
2310 Colts Neck Road
Reston, VA 20191

Please Note: RCC cannot reserve any rooms until the Meeting Room Use Request form has been received.

Step 4.

RCC will process your request and will notify you by mail within a week regarding the availability of space. If the requested rental space is available, the user will receive a rental agreement, liability waiver, and room setup worksheet in the mail.
Reservations are not guaranteed until you have received your rental agreement.

Step 5.

Return the signed rental agreement, along with payment, a signed liability waiver, and room setup instructions to RCC within 21 days of receipt (or within 48 hours of receipt for events booked less than 21 days in advance).