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Request a Rental

How to Request Rental Space

 

Rental Request forms for the booking season covering September 2021 – August 2022 will be accepted according to the following schedule: 

Saturday, March 13: Reston Patrons (Small District 5 residents/employees, businesses, clubs and social organizations)

Thursday, April 1: Non-Reston Patrons

Requests may be submitted beginning at 9:00 a.m. on Saturday, March 13 (April 1 for Non-Reston). You may submit your requests via fax to 703-476-2488 or via email to RCCFacility@fairfaxcounty.gov.

Requests will not be accepted in person this year. RCC staff will pull all emailed, faxed and mailed rental requests at two-hour intervals beginning on March 13 and daily thereafter. Requests that are dropped off at either RCC location, in advance of March 13, will not be processed until the end of that day. Each request will be assigned a number by a random number generator (April 1 for Non-Reston) to determine the order in which they are processed. This will assure that requests can be delivered safely and processed fairly.

Due to the volume of requests that are expected to be received, confirmation of requests will not be available immediately. Patrons should expect to hear from RCC regarding their status within approximately two weeks.

RCC continues to monitor the ongoing COVID-19 situation. While we are hopeful that it will be safe to host in-person events by September, rentals will resume only when all restrictions on social gatherings are lifted. RCC reserves the right to cancel scheduled rental events if local case metrics and/or restrictions dictate that it is not safe to host social gatherings. If continued restriction

To rent a room at the Reston Community Center, follow this simple five-step process.

Step 1.

Search the facility calendar for room availability. This calendar is an approximation and availability must be confirmed by a Facility Rental staff member.

Step 2.

Print a Rental Request Form and RCC's rental policies and procedures. Carefully review the policies and procedures.

Step 3. 

Complete the Rental Request form and return it to the Facility Booking Manager. The forms can be emailed to RCCFacility@fairfaxcounty.gov, faxed to 703-476-2488 or mailed to:

Reston Community Center
Attn: Facility Booking Manager
2310 Colts Neck Road
Reston, VA 20191

Please Note: RCC cannot reserve any rooms until the Rental Request form has been received.

Step 4.

RCC will process your request and will notify you by e-mail within a week regarding the availability of space. If the requested rental space is available, the user will receive a rental agreement, liability waiver, and room setup worksheet via e-mail.

Reservations are not guaranteed until you have received your rental agreement.

Step 5.

Return the signed rental agreement, along with payment, a signed liability waiver, and room setup instructions to RCC by the due date indicated on the rental invoice. Rentals for which signed paperwork and payment in full are not submitted by the due date are subject to cancellation.

 

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